Glossary of Terms

AC Adaptor
Connects the machine to mains power with a power adaptor. Remember to check that the correct adaptor is being used for your machine.

Alarm Playback
Record your message then set the Alarm. At the set time, the recorder will beep - press any key to listen to your recorded message.

Author ID
The Authors ID can be set on the DVR. When the Files are downloaded to the DSS Player window (software) the ID will be displayed.

Auto Back Space
Use the "auto backspace" setting on the Transcriber to automate the rewinding of the voice.

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Auto Tape Reverse
At the end of the tape (first side), the machine will automatically switch over and continue recording on the second side. The switching will happen only once, eliminating the possibility of over-recording.

Battery Indicator
Indicates battery strength remaining.

Button Control
Switching and control on the machine is by 'buttons" located on the right hand side of the machine. i.e. Press Record to commence recording, press stop or pause as required.

Conference Recording
The built-in conference microphone, as supplied on some portables and desktop machines, will extend the recorder's pickup area. Whilst it is difficult to state an exact distance (due to other factors such as background noise and the room's acoustics), in general terms, the pickup will be approximately 10-20ft.

Dictate Setting
Eliminate background noises! Ideal for open plan offices or where noise is a problem. Set the volume level (dial) to 1-2 and speak directly into the microphone. The closer the unit is held to the mouth the better the recording quality. Your typist will certainly appreciate the difference!

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Earphone
Use for private listening. If purchasing other than Olympus products, check to ensure the microphone meets the specifications required. These are printed in the instructions supplied with the machine.

Editing: Append Dictation
Provides the ability to add dictation to the end of the current file OR a previous file.

Editing: Insertion
Create a space within your dictation to add / record additional dictation. Authors can insert in current or previous files.

Editing: Overwrite
Didn't like what was said, simply press Record to over record.

Editing: Partial Erase
Remove any part of the recording which is not required.

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End Alarm
When the memory has reached the end, an audible alarm will sound.

Erase Protection
Protect dictation by locking the file to prevent accidental erasure.

Flash Memory
This indicates the machine has a built-in memory which cannot be expanded. Check machines specifications for maximum record time.

Folders
Think of these as trays on the corner of your desk. These folders can be renamed (on the DVR and in the software). Use folders to store and/or manage files. As an example you may nominate to have folders for Urgent or Non-Urgent work or for specified typists and/or support staff.

Hold Switch
The Hold switch locks the machine into the functions selected i.e. In record mode, the hold switch protects the machine from being accidently turned off. In Stop mode is much like a transit lock i.e. the machine won't accidently turn on.

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Indexing: (E) End of Letter Mark
Identifies the End (Start) of each document. Like other indexing, this indexing allows the author to easily locate each mark during tape scan.

For the Secretary the "E" Mark is displayed on the Transcriber's LCD panel allowing the work to be located and processed in a different order to that recorded.

Indexing: Date & Time
During dictation, authors can "stamp" the Date and Time (as displayed on the machine's LCD panel) onto the tape. During tape scan, the machine will stop at each "stamp" and re-display the same time and date information.

If using an Indexing Transcriber (T1100, DT1100, DT2000), the "stamp" will be displayed as an "E" mark.

NB: The recording information will not be displayed.

Indexing: Display
Displays information as per the specifications of the machine i.e. Date & Time, E Mark, Recording length etc.

LCD Display
Liquid Crystal Display. Depending on model, this will display information such as date, time, recording length etc.

Microphone Jack
Plug in a microphone or telephone recording device. If purchasing other than Olympus products, check to ensure the microphone meets the specifications required. These are printed in the instructions supplied with the machine.

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New Button
A fundamental difference between tape and digital.
Each new file (letter, document, fax etc) will display the authors name, recording date and time, duration of the recording and allocated file number. Great for secretaries as they can instantly identify each author and/or work type.

Record Indicator Light
Confirms the unit is in record mode. If the light is not visible, possible reasons may be: flat batteries, pause switch on or VCVA setting on.

Remote Control
Depending on the model, remotes can provide on/off and navigation functions.

Slide Control
Designed with the busy author in mind, slide control provides instant access to all the main functions; Record, Stop, Rewind. Much easier to use and definitely preferred by Professionals.

Transit Lock
Prevents the machine from accidentally recording.

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VCVA "Voice Activation" or "Hands Free Recording"
The volume dial controls the sensitivity of pickup. For personal use, set the volume dial between 1-10 and speak directly into the microphone. For group recordings or a more sensitive pickup, set the dial higher.

NB: VCVA recording is not recommended for professional use as clipping of words may occur if the machine is set incorrectly.

Work Types
Setup the work types in the DSS Player software then download to the DVR. A work type can then be selected by the author to confirm the type of document dictated.