How to choose the right transcription foot pedal

If you're transcribing audio regularly, a reliable transcription foot pedal can save you hours every week. 

But not all pedals are created equal - and picking the wrong one can lead to frustration, delays, and compatibility issues.

What to consider when buying a transcription foot pedal

Key takeaways:

• Match your foot pedal to the software you use, especially if you're on OM System or Olympus or a third-party platform

• Choose the number of pedals and layout that suits your workflow

• Check compatibility with your operating system (especially for Mac users)

• Consider ergonomics, portability, and build quality for daily use

• Local NZ support makes setup and service faster and easier

Here’s our top 8 aspects of transcription foot pedals to think about before you invest.

1. Compatibility with transcription software

Your transcription pedal needs to work seamlessly with the software you use. 

If you’re using Olympus or OM System software, it makes sense to choose an Olympus-compatible pedal.

If you’re using third-party transcription software like Express Scribe, Winscribe, or similar, make sure your chosen pedal is supported. The VEC Infinity foot pedal, for example, is widely used for this reason.

Mac users should double-check OS compatibility. Some pedals are Windows-only, or need drivers to work correctly on macOS.

2. Pedal configuration and control

Pedals typically come in 3-pedal or 4-pedal setups. 

• A 3-pedal configuration usually includes rewind, play/pause, and fast forward. 

• A 4-pedal model like the Olympus RS31H allows you to assign an extra function—great for power users.

If you're transcribing all day, look for pedals that support custom button mapping or integration with software that allows you to reassign controls.

3. Ergonomics and comfort

Foot pedals are used for long periods, so ergonomics matter. 

Look for a flat, responsive pedal that reduces foot fatigue and suits your desk layout. 

If you’ve had issues with repetitive strain or foot cramps, you may want to test the pedal’s tension and shape.

4. Durability and daily use

Transcription foot pedals take a lot of wear and tear, especially in high-volume environments. 

Choose a pedal from a reputable brand with a history of reliability. Olympus and VEC pedals are known for their durability and are widely used in NZ healthcare and legal sectors.

5. USB connectivity and desk setup

Most modern foot pedals connect via USB (or via a USB adapter), so make sure you have a free port and that the USB cable length suits your workspace.

If you're short on desk space or use a docking station, a shorter or angled cable might work better.

6. Portability

If you split your time between home and the office, consider a pedal that’s lightweight and easy to transport. Some users even keep one pedal in each location to avoid carrying it back and forth.

7. Local support and service

Buying from a New Zealand-based supplier means you’re not left waiting weeks for international support. 

We provide fast, local assistance and can help with setup, troubleshooting, and servicing when you need it.

Comparing the top NZ transcription foot pedals

Now that you know what to look for, here’s a breakdown of the three most popular transcription foot pedals available in NZ. 

Each one offers different features and fits different workflows.

Olympus RS28H – Reliable and user-friendly

• Layout: 3-pedal

• Best for: Olympus transcription software users

• Compatibility: Olympus/OM System software and third-party platforms (via HID mode)

• Connection: USB

• Price point: Mid-range
  

The Olympus RS28H is a favourite among transcriptionists who want a durable, easy-to-use pedal. It’s especially good if you’re using Olympus Dictation/Transcription Module software, but it also works with other systems if configured in HID mode.

Olympus RS31H – More control for heavy users

• Layout: 4-pedal (programmable)

• Best for: Power users who want custom functions

• Compatibility: Olympus/OM System software and third-party platforms (via HID mode)

• Connection: USB

• Price point: Mid to high
  

The Olympus RS31H transcription foot pedal gives you an extra pedal that can be assigned to specific functions which is perfect for legal or medical transcriptionists working full-time who want more speed and flexibility.

VEC Infinity Foot Pedal – Popular third-party option

• Layout: 3-pedal

• Best for: Express Scribe, Winscribe, and other third-party software users

• Compatibility: Widely compatible with non-Olympus software

• Connection: USB

• Price point: Lower to mid-range
  

The VEC Infinity pedal is a solid option with broad compatibility. It’s a great choice for those who don’t use Olympus software, and it's known for being plug-and-play with most popular transcription programs.

Which transcription foot pedal is right for you?

If you’re using Olympus transcription software, the RS28H or RS31H will give you the smoothest integration. If you’re using third-party software or want to keep your options open, the VEC Infinity is an affordable, flexible choice.

Still not sure? We’re happy to help you match your pedal to your setup.

We stock only trusted, professional-grade transcription equipment, with NZ-based support and fast shipping. Whether you’re upgrading your setup or buying your first pedal, we can help you choose the right tool for the job.

Browse our transcription foot pedals and reach out if you need personalised advice.