Business on the Move
Olympus Smartphone App
Take the Office with you...
Olympus Dictation Delivery Service (ODDS) manages the transfer of dictations recorded on the Smartphone, customise your portal settings to route dictation to 1 or several recipients.
If working off-line (in flight or out of coverage area) files can be held in the pending tray to be sent later.
Purchase or Renew 12 Month App License
"Click" ADD TO CART
Configure the Olympus Dictation Delivery Service (ODDS) portal to send your dictations to pre-set recipients (typists and support staff).
Files can be stored in the Pending tray to be sent at a later time. Ideal if you are working out of cell area (inflight or remotely) or just wanting to hold the dictation before to sending.
Sent files are kept in the Sent Tray, so if needed they can be resent to a different location or recipient or replayed to review with the typed document.
Send recorded notes or dictations to other email addresses my manually inputting the address prior to sending.
Data Security comes first
Company’s data is often its greatest asset. Once Olympus Dictation for iPhone or for Android is connected with ODDS, an organisation can benefit from a vast range of security features. Dictations can be recorded in DSS Pro format and sent with 256-bit AES encryption. This means that dictation(s) are protected even before they are sent via HTTPS or FTPS and cannot be listened to by unauthorised person(s) at any point in the delivery chain.
In addition, the Author can set a 4-digit security lock on the file, opened only by recipient typings in the same pin number.
Olympus Dictation Portal (ODP)
Located in Finland, the Olympus dictation portal is highly secure and accessed through login and password control. Administrators can access users' license settings, order additional licenses or move licenses between smartphones and authors.
Seamless integration into existing dictation workflows
The audio format DSS Pro, an established industry standard for professional speech processing solutions, enables seamless integration and subsequent processing to get speech transcribed from all over the world. For those using ODMS software, files can be automatically imported from emails directly into the typist tray.
Meta information such as author ID and work types are also stored in the dictation file, these options can be set as part of the initial App installation and setup, or added at a further date.
Frequently Asked Questions
We encourage our resellers (your provider) to do the main 'Portal' setup for you.
If we (Dictation Distributors) are doing the setup, we will request information from you for the configuration - this is then given to you as a "personalised" install guide to show you how to configure your Smartphone.
Setup is usually completed in a few hours
The maximum number is 3 Trial Licenses | Each License will remain current for 60 Days
The app can only be activated on one device at a time.
If you wish to change to a new Smartphone, enter your details on the new device. You will receive a prompt to confirm whether you want to move your license over to this phone, select Yes.
Your splash screen will display the incoming call - you can answer the call (Accept) or Decline.
On completion of the call, an Alert will appear "Do you want to continue recording? Continue | Stop
Note: Partially recorded files can be stored in the Pending Tray to be completed and sent at a later time.
Firstly, there's no disruption of services... all the settings on your phone will remain the same.
You will need to purchase a 12-month License which will take effect immediately your Trial license expires. This encourages users to renew early rather waiting until the last few days.
If your license does expire and we need to reinstall your configuration a small setup fee may apply.
The free version of the app will only record in the AAC format, but the audio quality can be adjusted.
It should be noted that recording in this format results in very large files which may become an issue if wanting to send by email.
The licensed version of the App sends your files via the Olympus Dictation Portal, in the portal they are converted to DS2 or DSS format. These formats are 100% compatible with all Olympus Software.
Yes they are.
You can send files via HTTPS, FTPS, SFTP, services with 256-bit AES encryption if required.
To encrypt, the Author will pre-set a password which must be used to open the file.
Notes in general...
Dictation files cannot be accessed by anyone other than the Author (on their Smartphone) or the person/s receiving them.
They are not accessible by your Provider or anyone who has access to the Dictation Portal.
Sales & Support Documents
See On-Line Support for examples of Portal notifications and System Overview